1. Introduction
Dynamic Progress Ltd trading as Key Tuition Brentwood LP (“we,” “our,” or “us”) is committed to protecting the privacy of our students, parents, guardians, and website visitors. This privacy policy explains how we collect, use, disclose, and safeguard your personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Information We Collect
We may collect the following types of personal data:
● Students: Full name, date of birth, gender, school details, academic performance, attendance records, and any special educational needs.
● Parents/Guardians: Full name, contact details (phone number, email, address), and payment information.
● Website Visitors: IP addresses, cookies, and other browsing information (see Section 7 on Cookies and Tracking Technologies).
● Staff and Tutors: Name, contact details, qualifications, background checks (DBS), and employment records.
3. How We Use Your Information
We process personal data for the following purposes:
● To provide and manage tuition services.
● To communicate with parents/guardians about students’ progress and tuition schedules.
● To process payments and manage financial records.
● To ensure safeguarding and child protection compliance.
● To improve our website and services.
● To comply with legal obligations and regulatory requirements.
4. Legal Basis for Processing
We process personal data under the following legal bases:
● Contract: Processing necessary to fulfill our contract with you.
● Legitimate Interests: Processing necessary for our educational and business interests, ensuring quality tuition services.
● Legal Obligation: Compliance with safeguarding and financial regulations.
● Consent: When explicitly provided, such as for marketing communications.
5. Data Sharing and Disclosure
We do not sell or rent personal data. However, we may share data with:
● Tutors and staff involved in tuition delivery.
● Payment service providers for fee processing.
● Government authorities when required by law (e.g., safeguarding concerns).
● IT service providers managing our systems and website.
6. Data Security
We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse. This includes secure servers, encrypted storage, and strict access controls.
7. Cookies and Tracking Technologies
Our website may use cookies to enhance user experience. Users can control cookie preferences through their browser settings. For more information, see our Cookie Policy.
8. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined
in this policy, subject to legal and regulatory requirements. Student records are typically kept for up to six years after service completion.
9. Your Rights
Under UK GDPR, individuals have the following rights:
● The right to access personal data we hold about them.
● The right to correct inaccurate or incomplete data.
● The right to request deletion of data (subject to legal exceptions).
● The right to object to or restrict processing.
● The right to data portability.
● The right to withdraw consent (if applicable).
Requests regarding these rights can be made by contacting us (see Section 11).
10. Changes to This Policy
We may update this policy from time to time. Any significant changes will be communicated via our website or directly to affected individuals.
11. Contact Us
If you have any questions about this privacy policy or wish to exercise your rights, please contact:
Dynamic Progress Ltd trading as Key Tuition Brentwood LP 68 Hutton Road Shenfield Essex CM15 8NB Phone: 01277 544020 Email: admin@tuitionbrentwood.co.uk
For further details, you may contact the UK Information Commissioner’s Office (ICO) at https://ico.org.uk/.
